Forms and Templates

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PUBLIC SERVICE




The Selection and Appointment Process​

1. A Presentation on "Conducting an Effective Interview", as a guide to members on Selection Boards, is available for download by clicking here.



Documents pertaining to Selection Boards

The following templates/documents are aimed at persons appointed on Selection Boards:-​

1. Declaration Form regarding Conflicts of Interest (PSC Form No. 6) (Updated on 20/05/2020)
2. Consanguinity/Affinity Chart (updated on 5 October 2017)
3. Declaration Form regarding Eligibility of Candidates (PSC Form No. 7) (Updated on 20/05/2020)​
4. Assessment Sheet (Updated on 09/07/2019)
5. Selection Board Report
6. Result Sheet


Standard Application Form

The application form for recruitment in the Public Service is available for downloading and printing. Download the Application Form in English (English text) or in Maltese (Maltese text).



Templates for newspaper adverts

The standard templates to be used for all adverts published in the newspapers are now available for downloading. All ministries are kindly requested to take note of these templates. This template is by way of example. In Maltese publications, the text needs to be in Maltese.





Templates for letters of appointment

1a. Ittra ta' Ħatra Ndefinita (last updated on 27 March 2019)
1b. Letter of Indefinite Appointment (last updated on 27 March 2019​)
2a. Ittra ta’ Ħatra f’Pożizzjoni fi Skala 5 mingħajr objective reason skont L.S. 452.81 ​​ (​​last updated on 27 March 2019)
2b. Letter of Appointment in a Scale 5 Position where there is no objective reason i.t.o. S.L. 452.81   (​​last updated on 27 March 2019)
3a. Ittra ta’ Ħatra Definita fil-każ ta’ rekluti esterni (​​last updated on 08 August 2018)
3b. Letter of Definite Appointment in the case of external recruits (​​last updated on 08 August 2018)
4a. Ittra ta’ Ħatra fuq bażi ta’ Assenjament Definit fil-każ ta’ uffiċjali eżistenti  (​​last updated on 27 March 2019)
4b. Letter of Appointment on Definite Assignment Basis in the case of exsiting officers  (​​last updated on 27 March 2019)
5. Ittra ta' Ħatra għall-Gradi fi Skala 20  (last updated on 17 January 2018)


Other templates



1.The form for the creation/re-designation/abolishment of (1) Assistant Director Positions and (2) Other Positions on a Definite Contract (not Director General, Director and Assistant Director in the Public Service), ie Annex 8a to MFIN Circular No.1/2015 entitled 2016 - 2018 BUSINESS AND FINANCIAL PLANS dated 26 February 2015 is available for download by clicking here.
2. Eligibility Benchmarks for Positions ​(last updated on 17 January 2018)
3. Specimen Letter to Selected Candidate
4. Specimen Letter to Selected Candidate in the case of AD positions
5a. Declaration prior to appointment in the Public Service (last updated on 07 December 2018)
5b. Dikjarazzjoni qabel il-ħatra (last updated on 07 December 2018)
6. Confirmation of Appointment
7. Specimen Expression of Interest
8. Reasonable Accommodation for Registered Persons with Disability
9. Performance Rating Report
10. Appraisal Report – Promotion, Progression (last updated on 13 March 2019)
11. Specimen Letters of Progression (last updated on 09 April 2019)
12. Agreement with Expatriate Staff & General Conditions
13. Specimen Contract for Casual Substitutes
14. Performance Agreement for Assistant Directors and Four-Year Plan Template (last updated on 27 August​ 2020​)
15. Specimen Extension of Assignment/Contract under the same Terms and Conditions
16.

17.


RRC Application Form

RRC Medical Report
Templates regarding engagement on a person / position of trust basis

1.       
Form for the engagement of Persons or Positions of Trust​​ - Updated in February 2020
​2.
Template A1 - Standard Agreement - Full-time basis - Contractee engaged on a person of trust basis [non-Public officer/ Public employee] - Updated in June 2020​
​​3.
​Template A2 - Standard Agreement - Part-time basis - Contractee engaged on a person of trust basis - [non-Public officer/ Public employee] - Updated in June 2020
​4.
Template B1 - Standard Agreement for the engagement of a Policy Consultant on a person of trust basis (non-Public Officer/non-Public employee) - Updated in June 2020
​5.

​Template B2 - Standard Agreement for the engagement of a Policy Consultant on a position of trust basis (Public Officer/Public Employee) - Updated in June 2020​
​6.
​Template C1 – Secretariat Contract – Public Officer
Head of Secretariat (Prime Minister); Head of Government Communication; Head of Secretariat (Minister); Head Government Customer Care; Deputy Head of Secretariat; Private Secretary (Prime Minister); Personal Secretary; Head of Secretariat (Parliamentary Secretary); Private Secretary (Minister/Parliamentary Secretary); Co-ordinating Officer (Prime Minister); Customer Care Officer; Communications Secretary; Assistant Private Secretary; Co-ordinating Officer (Minister/Parliamentary Secretary) - Updated in June 2020

​7.
​Template C2 – Secretariat Contract – Public Employee
Head of Secretariat (Prime Minister); Head of Government Communication; Head of Secretariat (Minister); Head Government Customer Care; Deputy Head of Secretariat; Private Secretary (Prime Minister); Personal Secretary; Head of Secretariat (Parliamentary Secretary); Private Secretary (Minister/Parliamentary Secretary); Co-ordinating Officer (Prime Minister); Customer Care Officer; Communications Secretary; Assistant Private Secretary; Co-ordinating Officer (Minister/Parliamentary Secretary) - Updated in June 2020

​8.

​Template C3 – Secretariat Contract – staff recruited externally from outside the Public Service and Public Sector
Head of Secretariat (Prime Minister); Head of Government Communication; Head of Secretariat (Minister); Head Government Customer Care; Deputy Head of Secretariat; Private Secretary (Prime Minister); Personal Secretary; Head of Secretariat (Parliamentary Secretary); Private Secretary (Minister/Parliamentary Secretary); Co-ordinating Officer (Prime Minister); Customer Care Officer; Communications Secretary; Assistant Private Secretary; Co-ordinating Officer (Minister/Parliamentary Secretary)  - Updated in June 2020

​9.
​Template C4 – Secretariat Contract – Public Officer
Secretariat Officer (Prime Minister); Secretariat Officer (Minister/Parliamentary Secretary); Senior Secretariat Messenger; Secretariat Pool; Secretariat Messenger/Charwoman - Updated in June 2020

​10.
Template C5 – Secretariat Contract – Public Employee
Secretariat Officer (Prime Minister); Secretariat Officer (Minister/Parliamentary Secretary); Senior Secretariat Messenger; Secretariat Pool; Secretariat Messenger/Charwoman - Updated in June 2020

​11.

Template C6 – Secretariat Contract – staff recruited externally from outside the Public Service and Public Sector
Secretariat Officer (Prime Minister); Secretariat Officer (Minister/Parliamentary Secretary); Senior Secretariat Messenger; Secretariat Pool; Secretariat Messenger/Charwoman - Updated in June 2020

​12.

Template C7 – Secretariat Contract – Public Officer
Personal Driver/Security Officer - Updated in June 2020

​13.
Template C8 – Secretariat Contract – Public Employee
Personal Driver/Security Officer - Updated in June 2020

​14.
Template C9 – Secretariat Contract – staff recruited externally from outside the Public Service and Public Sector
Personal Driver/Security Officer​ - Updated in June 2020




PUBLIC SECTOR 

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