Forms and Templates

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PUBLIC SERVICE




The Selection and Appointment Process​

1. A Presentation on "Conducting an Effective Interview", as a guide to members on Selection Boards, is available for download by clicking here.



Documents pertaining to Selection Boards

The following templates/documents are aimed at persons appointed on Selection Boards:-​

1. Declaration Form regarding Conflicts of Interest (PSC Form No. 6)​ (Updated on 20/05/2020)
2. Consanguinity/Affinity Chart (updated on 5 October 2017)
3. Declaration Form regarding Eligibility of Candidates (PSC Form No. 7) (Updated on 20/05/2020)​
4.
Declaration – Political/Trade Union Activities (PSC From 8)​ (Updated on 08/01/2021)​
5.
​Assessment Sheet​ (Updated on 09/07/2019)
6. Selection Board Report (Updated on 12/01/2021)​
7. Result Sheet


Standard Application Form

The application form for recruitment in the Public Service is available for downloading and printing. Download the Application Form in English (English text) or in Maltese (Maltese text).



Templates for newspaper adverts

The standard templates to be used for all adverts published in the newspapers are now available for downloading. All ministries are kindly requested to take note of these templates. This template is by way of example. In Maltese publications, the text needs to be in Maltese.





Templates for letters of appointment and letters of assimilation

1a. Ittra ta' Ħatra Ndefinita - tintuża fil-każ ta’ ħatra fi grad sustantiv, ħatra f’pożizzjoni ndefinita jew ħatra bħala ‘Uffiċjal fi Grad’ (last updated on 25 January 2022)
1b. Letter of Indefinite Appointment - applicable in the case of an appointment to a substantive grade, to an indefinite position or as ‘Officer in Grade’ (last updated on 25 January 2022)
2a. Ittra ta’ Ħatra f’Pożizzjoni fi Skala 5 mingħajr objective reason skont L.S. 452.81 ​​ (last updated on 25 January 2022)
2b. Letter of Appointment in a Scale 5 Position where there is no objective reason i.t.o. S.L. 452.81  (last updated on 25 January 2022)
3a. Ittra ta’ Ħatra Definita fil-każ ta’ rekluti esterni - tintuża fil-każ ta’ ħatra f’pożizzjoni fejn hemm objective reason skont L.S. 452 (last updated on 25 January 2022)
3b. Letter of Definite Appointment in the case of external recruits - applicable in the case of an appointment to a position where there is an objective reason in terms of S.L. 452.81(last updated on 25 January 2022)
4a. Ittra ta’ Ħatra fuq bażi ta’ Assenjament Definit fil-każ ta’ uffiċjali eżistenti  - tintuża fil-każ ta’ ħatra f’pożizzjoni fuq bażi ta’ assenjament għal perjodu definit fejn hemm objective reason skont L.S. 452.81 (last updated on 25 January 2022)
4b. Letter of Appointment on Definite Assignment Basis in the case of exsiting officers  - applicable in the case of an appointment to a position on a definite assignment basis where there is an objective reason in terms of S.L. 452.81 (last updated on 25 January 2022)​
5a. Specimen Letter of Assimilation - ENG  (last updated on 03 June 2021) ​
5b. Specimen Letter of Assimilation - MLT  (last updated on 03 June 2021) ​


Other templates



1.The form for the creation/re-designation/abolishment of (1) Assistant Director Positions and (2) Other Positions on a Definite Contract (not Director General, Director and Assistant Director in the Public Service), ie Annex 8a to MFIN Circular No.1/2015 entitled 2016 - 2018 BUSINESS AND FINANCIAL PLANS dated 26 February 2015 is available for download by clicking here.
2. Eligibility Benchmarks for Positions ​(last updated on 17 January 2018)
3. Specimen Letter to Selected Candidate (last updated on 28​ January 2021)​
4a. Declaration prior to appointment in the Public Service (last updated on 07 December 2018)
4b. Dikjarazzjoni qabel il-ħatra (last updated on 07 December 2018)
5. Confirmation of Appointment
6. Specimen Expression of Interest (last updated on 16 March 2021)​
7. Reasonable Accommodation for Registered Persons with Disability
8. Performance Rating Report
9. Appraisal Report – Promotion, Progression (last updated on 13 March 2019)
10. Specimen Letters of Progression (last updated on 09 April 2019)
11. Agreement with Expatriate Staff & General Conditions
12.
Specimen Contract for Casual Substitutes
13. Performance Agreement for Assistant Directors and Four-Year Plan Template (last updated on 27 August​ 2020​)
14. Specimen Extension of Assignment/Contract under the same Terms and Conditions
15.

16


RRC Application Form

RRC Medical Report
Templates regarding engagement on a person / position of trust basis

1.       
Form for the engagement of Persons or Positions of Trust​​ - Updated in February 2020

​2.
Template A1 - Standard Agreement - Full-time basis - Contractee engaged on a person of trust basis [non-Public officer/ Public employee] - Updated in June 2020​

​​3.
​Template A2 - Standard Agreement - Part-time basis - Contractee engaged on a person of trust basis - [non-Public officer/ Public employee] - Updated in June 2020

​4.



5.



6.

Template A3 - Standard Agreement - Full-Time Basis Contractee Engaged On A Person Of Trust Basis [Retired Public Officer/Retired Public Employee] - Updated in June 2022

Template A4 - Standard Agreement - Part-Time Basis Contractee Engaged On A Person Of Trust Basis [Retired Public Officer/Retired Public Employee]​​ - Updated in June​ 2022


Template B1 - Standard Agreement for the engagement of a Policy Consultant on a person of trust basis (non-Public Officer/non-Public employee) - Updated in June 2020

​7.



8.

​Template B2 - Standard Agreement for the engagement of a Policy Consultant on a position of trust basis (Public Officer/Public Employee) - Updated in June 2020​


Template B3 - Standard Agreement For The Engagement Of A Policy Consultant On A Person Of Trust Basis (Retired Public Officer Or Retired Public Employee Recruited From Outside The Public Service And Public Sector) - Updated in May 2022

​9.
​Template C1 – Secretariat Contract – Public Officer
​10.
​Template C2 – Secretariat Contract – Public Employee

​11.

​Template C3 – Secretariat Contract – staff recruited externally from outside the Public Service and Public Sector

​12.






13.
Template C4 - Retired Public Officer or Public Employee recruited from outside the Public Service and Public Sector 
Head of Secretariat (Prime Minister); Head of Government Communication; Head of Secretariat (Minister); Head Government Customer Care; Deputy Head of Secretariat; Private Secretary (Prime Minister); Personal Secretary; Head of Secretariat (Parliamentary Secretary); Private Secretary (Minister/Parliamentary Secretary); Co-ordinating Officer (Prime Minister); Customer Care Officer; Communications Secretary; Assistant Private Secretary; Co-ordinating Officer (Minister/Parliamentary Secretary) - updated in May 2022


Template C5 – Secretariat Contract – Public Officer 
Secretariat Officer (Prime Minister); Secretariat Officer (Minister/Parliamentary Secretary); Senior Secretariat Messenger; Secretariat Pool; Secretariat Messenger/Charwoman - Updated in June 2020


​14.
​​Template C6 – Secretariat Contract – Public Employee

​15.

​Template C7 – Secretariat Contract – staff recruited externally from outside the Public Service and Public Sector
Secretariat Officer (Prime Minister); Secretariat Officer (Minister/Parliamentary Secretary); Senior Secretariat Messenger; Secretariat Pool; Secretariat Messenger/Charwoman - Updated in June 2020​


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17.
​18.
Template C​10 – Secretariat Contract – Public Employee
Personal Driver/Security Officer - Updated in June 2020


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20.
Template C11 – Secretariat Contract – staff recruited externally from outside the Public Service and Public Sector
Personal Driver/Security Officer​ - Updated in June 2020 


Template C12 - Retired Public Officer or Public Employee recruited from outside the Public Service and Public Sector 
Personal Driver/Security Officer​ - Updated in May 2022





PUBLIC SECTOR 

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