Specimen Letters

​Written Admonishments

1a. Written Admonishment: Informing officer of the intention to issue an admonishment
1b. Written Admonishment: Officer exculpates himself
1c. Written Admonishment: Issue of Written Admonishment


Summary Suspension

2. Summary Suspension


Disciplinary Proceedings


3a. Disciplinary Proceedings: Informing officer of the intention to issue a disciplinary charge (last updated on 09.08.2018​)
3b. Disciplinary Proceedings: Officer exculpates himself (last updated on 09.11.2017)
3c. Disciplinary Proceedings: Officer admits the charge (last updated on 09.11.2017)
3d. Disciplinary Proceedings: Continuation of disciplinary proceedings (last updated on 09.11.2017)
​3e.Disciplinary Proceedings: Informing Officer of penalty imposed by Head of Department (last updated on 09.11.2017)
​3f.Disciplinary Proceedings: Informing Officer of penalty imposed by PSC (last updated on 09.11.2017)


Disciplinary Proceedings: Precautionary Suspension


3g. Disciplinary Proceedings: Informing Officer who is still reporting for duty of his Precautionary Suspension (last updated on 09.11.2017)
3h. Disciplinary Proceedings: Informing a suspended Officer that precautionary suspension was approved (last updated on 09.11.2017)
3i. Disciplinary Proceedings: Informing a suspended Officer that precautionary suspension was not approved (last updated on 09.11.2017)


Correspondence from Disciplinary Board


4a. Disciplinary Board: Appointment of Chairperson (last updated on 24.04.2020)
4b. Disciplinary Board: Appointment of Members (last updated on 24.04.2020)
4c. Specimen Letters for Disciplinary Boards: Oath to be taken by Chairperson and the members of the Board
4d. Specimen Letters for Disciplinary Boards: To Head of Department asking for information  (last updated on 28.02.2018)
4e. Specimen Letters for Disciplinary Boards: To Head of Department informing him of first sitting
4f. Specimen Letters for Disciplinary Boards: To Officer informing him of date of first sitting
4g. Specimen Letters for Disciplinary Boards: Informing witnesses who are public officers of the sitting when they are to appear before the Board
4h. Specimen Letters for Disciplinary Boards: Informing a non-public officer to appear before the Board
4i. Specimen Letters for Disciplinary Boards: Disciplinary Board Report (last updated on 18.01.2018)
4j. Specimen Letters for Disciplinary Boards: Informing officer of final sitting
4k. Specimen Letters for Disciplinary Boards: Informing Head of Department of final session
4l. Specimen Letters for Disciplinary Boards: Informing Head of Department of outcome
4m. Specimen Letters for Disciplinary Boards: Informing officer of outcome of investigations when case cannot lead to dismissal
4n. Specimen Letters for Disciplinary Boards: Informing officer of outcome of investigations when case could lead to dismissal


Criminal Proceedings


5a. Criminal Proceedings: Consulting State Advocate​ (last updated on 24.04.2020)
5b. Criminal Proceedings: Informing Police to institute Criminal Proceedings (last updated on 24.04.2020)
5c. Criminal Proceedings: Informing PSC of Criminal Proceedings (last updated on 06.02.2019)
5dCriminal Proceedings: Informing Officer of his Summary Suspension pending approval of Precautionary Suspension(last updated on 09.11.2017)
5e. Criminal Proceedings: Informing Officer who is still reporting for duty of his Precautionary Suspension (last updated on 09.11.2017)
5f. Criminal Proceedings: Informing a suspended Officer that precautionary suspension was approved (last updated on 09.11.2017)
5g. Criminal Proceedings: Informing a suspended Officer that precautionary suspension was not approved (last updated on 09.11.2017)
5h. Criminal Proceedings: Conviction of a Public Officer (last updated on 09.11.2017)
5i. Criminal Proceedings: Acquittal of Criminal Offence and no further Disciplinary action is taken (last updated on 09.11.2017)
5j. Criminal Proceedings: Acquittal of Criminal offence and further Disciplinary action is taken (last updated on 09.11.2017)
5k. Criminal Proceedings: Penalty following conviction (last updated on 09.11.2017)


Unauthorized Absence


6a. Unauthorised Absences (Regulation 32): Informing the Officer that he is considered as having resigned from the public service